rendition of all reports, returns, estimates and requisitions required of post commanders by Army Regulations and War Department Orders; Secondarily, as a suspended file, to recall at the proper time things to be done or matters to be considered at any time in the future. For example: (a) Periodical and other reports and returns to be rendered to or by the office. (b) Communications that should be returned to or by the office. (c) Information that should be furnished to or by the office. (d) Orders, letters and verbal directions requiring action by the office or by subordinates. By a certain time. A If, for instance, communication number 100, that should be returned to the office not later than the 20th of the month (November), is mailed Captain John A. Smith, on the 10th, then fill out and file in front of the "20" guide card, a card like this: On the morning of the 20th, when the "19" guide card is removed from in front and placed in rear, the check card will show up. If the communication has not yet been returned, just keep on advancing the filing date of the check card until the paper does return. An alphabetical list of the names of the persons to whom communications are sent should be kept (preferably by means of cards), with the filing dates of the check cards opposite each name. For instance, after Captain Smith's name would be noted, "November 20." In this manner, should the communication be returned before Nov. 20, by reference to the alphabetical list the filing date can be ascertained at once and the check card found and removed from the file without having to look over the check cards of several dates. A supply of check cards with proper heading should be printed, mimeographed or hectographed. See Supplement, Chap. VI, Par. 59. (ADJUTANT'S TICKLER.) (Obtainable from the Quartermaster's Dept. See Cir. 9, Q. M. G. O., '10, page 72). Printing Press. A printing press purchased from the regimental fund or otherwise, is a great convenience for printing pass lists, blank forms for periodical reports required by post or regimental headquarters, programs of concerts, etc. A Duplicating Device. In case it be not possible to get a printing press, a good first-class duplicating device can be made to answer the same purpose in most cases. The mimeograph does not always give satisfaction, and the Neostyle is very expensive. An excellent device for duplicating in a small way and economically, is the Daus Tip Top Duplicator, made in four sizes and sold by The Felix F. Daus Duplicator Co., 111 John St., New York. Size No. 1, with a printing surface of 834 by 13 ins., costs $7.50. B Typewriter. It goes without saying that now-a-days no office is complete without at least one typewriter, which can usually be obtained from the Quartermaster's Department on memorandum receipt. C Electric Bells. (Usually obtainable from the Signal Corps.) The offices of the commanding officer and the Adjutant should be equipped with electric bells, so that the sergeant major, the clerks, orderlies and others can be gotten without having to hollo for them. A code of rings should be devised whereby each man shall have an individual call. D File-Case for Reference Books. A flat file-case, made after the one represented in the following cut, is fastened to the wall, back of the Sergeant-Major's desk. Indices of Current Orders and Circulars. A convenient and satisfactory way of keeping indices of all current orders and circulars is by means of cards, as shown in this cut: Falcon and Other Files with Alphabetical Indices. Papers frequently referred to are made readily accessible by being filed in Falcon or other files with alphabetical indices, and kept in convenient places. Pigeon-hole Box. A box with a number of pigeon-holes labeled, for instance, as follows, is a great convenience: 1 Memorandum Receipts 2 Receipted Bills, 3 Money Matters 4 Answered Letters 5 7 Personal Orders 8 Catalogues, Price Lists, etc. 9 Newspaper Clippings 10 6 In Abeyance Memoranda Miscellaneous |