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Please deliver to..
the following merchandise, with_itemized statement, and charge the same to the account of Troop G, Ninth Cavalry:
(Note: There should be about 3 more lines.)
Captain, Ninth Cavalry, Commanding Troop. Note: This order should be retained and mailed to "Commanding Officer, Troop G, Ninth Cavalry," at the end of each month, together with bill for entire month's purchase. This order is not good unless signed by a commissioned officer as "Commanding Troop. Only orders so signed will be valid-on all others payment will be refused.
Books of Reference, Maps, etc., to be kept in the Adjutant's Office; Blank Forms to be kept on hand; Reports, Returns, Requisi. tions, etc., to be made by, to or through the Adjutant. See Supplement, Chap. VII.
THE POST QUARTERMASTER (See corresponding chapter in SUPPLEMENT for additional matter and changes, if any.) DUTIES
The proper performance of the duty of Quartermaster, like the proper performance of any other duty, requires work and attention to business.
Study carefully and master completely the Quartermaster's Manual and everything in the Army Regulations pertaining to the Quartermaster's Department. Study also Cir. 7, Q. M. G. O., 'og, and Cir. 9, Q. M. G. O., '10.
Make it a fundamental principle and an invariable rule, never to issue or loan property of any description without obtaining a receipt for same and never disburse money except for material purchased or services rendered to the government in accordance with lawful authority, which must always be in writing, as
a copy must be filed with vouchers, unless the authority emanates from the Quartermaster General's Office.
Unless cash is paid at the time of purchase, supplies should never be sold to officers except on written order, which should be filed and kept until payment is made.
Payments made on the last of the month for supplies purchased during the month, are considered "cash sales."
All property in use in the Quartermaster's Department should be plainly marked, “Q. M. D.," and all tables, chairs and other articles of wood furniture out on memorandum receipt should be branded "Q. M. D.”
A Quartermaster should familiarize himself with his property, know exactly where it is, and keep everything in his storehouse systematically.
He should keep his property in good condition, and by making timely requisitions have material and spare parts on hand for making necessary repairs. He should study the needs of the post or command with which he is serving, so that his requisitions will call for just such articles as he needs, and will omit the thousand and one articles that are not needed.
A Quartermaster should keep his mules, harness, wagons, and other field supplies in the very best condition, with the necessary spare parts and repairs for same always on hand.
He should make a daily inspection of the animals, harness, wagons, stables, forage, storehouses, and shops, and a monthly inspection of the wagon train ready to go into the field. Special attention should be paid to the shoes of the animals and the Quartermaster should be able to give directions in common sickness or ordinary injury. He should also make frequent rounds of the post, examining the fences, bridges, roads, ditches, etc.
The wagon train should be drilled in parking, not only in one or more lines, but in a circle, square, to the front, rear, or either flank, so that in case of attack, the train may be quickly placed in a sheltered position, if any is available.
In order to be able to judge of the value of services rendered the Government by civilian employees and others, Quartermasters should endeavor to become familiar with the amount and quality of work done by good mechanics in the various trades, which can be done by personal observation in shops, by inquiry of contractors, the study of books on building and engineering, etc. (Hodgson's “Builders' Guide” gives good information as to carpenters, masons, etc.)
By carefully inspecting all supplies that come under his observation, watching animals feeding, noting their condition, etc., by closely studying specifications, consulting contractors, mechanics, and dealers, a Quartermaster can soon get a general idea of good and bad material, becoming sufficiently familiar with the standard qualities of fuel, forage, straw, lumber, hardware, paints, etc., to act intelligently in the inspection of supplies purchased or otherwise received.
Advantage should be taken of every opportunity to observe and study the construction of temporary buildings of all classes. Lumber, mining and railroad construction camps, and other temporary habitations furnish useful lessons in the construction of animal sheds, mess and bunk houses. Quartermasters should be familiar with the various routes of travel, so as to be able to issue transportation requests and bills of lading correctly. Study the trunk lines of the United States, the railroad guide and distance table, local time tables, and also make inquiries amongst the local railroad officials. Special attention should be given to the matter of land-grant roads.
Finally, whatever duty a Quartermaster has to do, he should perform to the best of his ability, without fear or favor, having always in view the best interests of the service.
Loss of Funds. The usual and accepted course to be pursued by a Quartermaster, commissary or other disbursing officer, in the event of loss by fire, theft or otherwise, of public funds for which he is accountable, is to promptly make request of the proper authority for the appointment of a surveying officer to investigate and report upon the circumstances of such loss and to make any suggested recommendation. One copy of the report, duly approved by the commanding officer, is then forwarded to The Adjutant General, U. S. Army, with all other available data, with the request that the matter be submitted to the Secretary of War with the view that the necessary steps be taken to secure Congressional relief.
Where funds have been destroyed by fire and the ashes can be collected, it should be done and the same forwarded to the U. S. Treasury for the possible identification and redemption of some portion. If identification should be found possible, a check for the amount so redeemed would be sent the accountable officer. Rubber Stamps Usually Used in the Quartermaster's Office: Rubber Stamps Usually Used in the Quartermaster's Office: (Required for on Form 60. Q. M. D.--Estimate for Regular Supplies.) 1 OFFICE POST QUARTERMASTER, Fort Harrison, Mont.,
190.. Transportation furnished on this order
(Indorsement on travel orders.) (Routing nearly always shown on order; required when transportation issued to officers.)