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No. 6.

Washington, January 8, 1904.

In order to carry into effect the provisions of section 23 of the act of Congress entitled "An act to promote the efficiency of the militia, and for other purposes," approved January 21, 193, providing for examinations to secure lists of persons specially qualified to hold commissions in any volunteer force which may hereafter be called for and organized under the authority of Congress, other than a force composed of organized militia, the following regulations are established by the Secretary of War, and published for the information and guidance of all concerned:

I. Boards for the examination of applicants for commission in volunteer forces will be appointed by the Secretary of War, and will consist of five commissioned officers of the Regular Army of the United States, including two medical officers and a recorder. The duties of the medical officers will be confined to inquiry into and report upon the physical condition of the applicants.

In the case of applications for examination as to fitness for commission as medical officers of volunteers the board shall consist of three medical officers of the Regular Army, the junior acting as recorder.

The proceedings of the boards will be forwarded to the Adjutant General of the Army.

II. No applicant will be examined who is not a citizen of the United States or has not declared his intention to become such; who, in the judgment of the board, is not physically qualified to discharge all the duties of an officer in active service; who has any mental infirmity or deformity of body, or whose moral fitness has not been clearly established; who shall be less than 21 years of age, or who, being an applicant for commission as second lieutenant shall be more than 30, as first lieutenant more than 35, as captain more than 40, as

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major more than 45, as lieutenant colonel more than 50, or as colonel more than 55 years of age.

III. No person shall be examined unless he has a letter from the War Department authorizing his examination.

If an applicant has served in the Regular Army of the United States, or in any of the volunteer forces of the United States, or in the organized militia of any State or Territory or the District of Columbia, he shall submit his discharge papers for each term of service; if still in service in any of the organizations mentioned, he shall submit recommendations of his immediate and higher commanders.

If an applicant has attended or pursued a regular course of instruction in any military school or college of the United States Army, or has graduated from any educational institution to which an officer of the Army or Navy has been detailed as superintendent or professor pursuant to law, he shall be required to present the diploma or certificate of graduation from such military school, college, or educational institution.

Applications for examination, accompanied by recommendations and other documents of a commendatory character as above indicated, should be made to the adjutant general of the State, Territory, or District of Columbia, according to the legal residence of the applicant, in the month of May or November, to the end that the governor of the State or Territory, or the commanding general of the National Guard of the District of Columbia, may forward the accumulated applications, with his recommendations in each case indorsed thereon, to the Adjutant General of the Army about January 1 and July 1 of each year: Provided, That persons who have served in the Regular Army or Navy of the United States, or in the United States Volunteers, shall be authorized to send their applications and the papers therewith direct to the Adjutant General of the Army.

IV. The organization of the boards shall conform to that of retiring boards, the recorder swearing the several members, including the medical officers, faithfully and impartially to examine and report upon the applicant about to be examined, and the president of the board then swearing the recorder to the faithful perforance of his duty. Separate proceedings shall be made for each case.

Medical officers shall not take part in the professional examination except on boards composed exclusively of medical officers. They shall make the recessary physical examination of all applicants and shall submit to the president of the board their opinions in writing. All questions relating to the physical condition of applicants shall be determined by the full board.

All public proceedings shall be in the presence of the applicant under examination; the conclusions reached and the recommendations entered will be regarded as confidential.

V. Every applicant will be subjected to a rigid physical examination which shall include the ordinary analysis of the urine, and if there be found to exist any cause of disqualification which might in the future impair his efficiency as an officer of volunteers, he will be rejected. Defects of vision resulting from errors of refraction which are not excessive, and which may be entirely corrected by glasses, do not disqualify unless they are due to or are accompanied by organic disease. The board will be required to report concerning each applicant whether he is of good moral character and not addicted to the use of intoxicating liquors or drugs. Examination as to physical qualifications will conform to the standard required of recruits for the United States Army, and will include a certificate, to accompany the proceedings of the board, of physical examination by two medical officers, which certificate will embrace all the information required in the form for the examination of recruits.

Before proceeding with the physical examination the applicant about to be examined shall be required to submit, for the information of the board, a certificate as to his physical condition. In case no cause for disqualification exists, the certificate shall take the following form:

"I certify that, to the best of my knowledge and bЛlief, I am not affected with any form of disease or disability which would interfere with the performance of the duties under the commission for which I am undergoing examination.”

When the board finds an applicant physically incapacitated for service it shall conclude the examination by finding and reporting the cause which, in its judgment, has produced the disability.

VI. Whenever for any cause the board finds an applicant disqualified for commission, the record shall contain a full statement of the case.

When the board finds an applicant qualified for commission the fact shall be stated in the following form: "The board is of the opinion that has the physical, moral, and professional qualifications to perform efficiently all the duties of " —, and recommends that he

be commissioned as such in the volunteers."

VII. Examinations in all subjects shall be oral or practical, or both, with the exceptions hereinafter mentioned.

If, at the conclusion of the oral examination in any subject the board arrives at the definite opinion that the answers do not indicate a degree of proficiency up to the required standard, the applicant shall, as soon as practicable, be informed of the decision of the board and of his privilege to undergo a written examination in that subject; and in case the applicant then signifies his desire to be examined in writing the board shall prepare a set of questions and proceed with a written examination of the applicant in that subject in the manner hereinafter specified.

The examinations shall be sufficiently comprehensive in scope to test properly the applicant's knowledge of the whole subject; in case of written examinations the questions and answers shall be attached to the proceedings.

The examination shall be especially directed to ascertain the practical capacity of the applicant, and the record of previous service of the applicant shall be considered as a part of the examination.

During oral and practical examinations all the members excepting the medical officers shall be present.

Written examinations may be conducted in the presence of one member of the board, for which purpose the board may be divided into committees before whom the examination shall be conducted from day to day until completed; after which the board shall reassemble to consider its finding.

a Here insert the grade and arm of the service, or staff corps, or department, for a commission in which the applicant is recommended.

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