13. List of all persons employed, classified according to subordinate units of organization, classes of work and such other subdivisions as will indicate in detail the organization and character of the working force. The following information should be given for each employee: (1) Name. (2) Official or service title. (3) By what officer appointed. (4) Manner of selection (by civil service examination, on recommendation of what officer, etc.). (5) Term of office or contract of employment (by the year, month, day, temporary, etc.). (6) Rate of compensation. (7) General nature of duties. 14. Recommendation of head of the station regarding what action, in his opinion, should be taken that will lead to increased efficiency and economy in the maintenance and operation of the station. 15. Comments and recommendations of the head of the service and other superior administrative officers. OUTLINES OF ORGANIZATION AS A BASIS FOR ESTIMATES OF APPROPRIATIONS, CONTROLLING ACCOUNTS, AND OTHER ADMINISTRATIVE OPERATIONS. In the foregoing there have been indicated many ways in which the outlines of organization with the supporting charts, maps, classifications, etc., can be of great value, both in the day-to-day work of administering public affairs, and in furnishing the basis for critical studies of existing conditions with a view to effecting improvements. There remain certain other ways, however, which have not been mentioned, or which have been touched upon only incidentally, in which these outlines can be employed with advantage. Probably the most important of these is that they can be made the basis for the preparation of estimates of expenditures, the making of appropriations, and the allotment of appropriations, the establishment of accounts, and the operation of cost-keeping records, where it is desired to maintain records of that character. Thus the head of an administrative service in determining what money will, in his opinion, be required to run his service for the ensuing year, can call for definite statements regarding the financial requirements of each organization unit shown in the outline of organization of his service. These when compiled will furnish supporting details for the total sum requested by him for his service. Not only will he thus be in a position where he can determine more accurately what are his financial needs in comparison with current and past expenditures, but Congress, in passing upon such estimates, will be able readily to determine the items going to make up the total requested. In most cases it will not be desirable, and Congress will not wish, to appropriate money with the same itemization as is shown by the estimates. When this is not done, the administrative head can take up the appropriations as fixed by Congress and allot them to the organization units in accordance with the estimates submitted by him for their support. Following this will come the system of accounts which will furnish a record of expenditures according to such appropriation and allotment heads. There will thus be furnished the basis for a complete and logical system of detail and controlling account for all subordinate units. This does not mean that separate accounts will have to be kept for each minor unit of organization, since these in many cases represent merely working divisions, sections, or classes of employees. It will only be necessary for the accounts to distinguish organization units as far as any useful purpose is served. Finally, the outlines of organization can be made the basis for a scheme of administrative reports, for a general filing system, or any other class of administrative work where it is desired to have data or documents systematically compiled or classified. The use of the symbols representing organization units upon requisitions, purchase orders, vouchers, and other expenditure documents has already been fully discussed in the circular of the commission relative to accounting and reporting. CONCLUSION. In conclusion the commission desires again to emphasize the fact that much of the value of the present report will be lost unless the outlines of organization are adopted as the basis for a system that will furnish a record of the manner in which the Government is organized, in such a way that the information will be available at all times, not only to the services themselves, but to all persons interested in the conduct of Government affairs. To attain this end three things are necessary. In the first place, each department, bureau, and service should at once take its part of the outline and so extend it as to show the number of employees, according to their service titles and rate of compensation, falling under each organization unit. It should do what the commission has done in that part of the outline pertaining to the District of Columbia. Here, as has been pointed out, the commission has carried the outline to its logical conclusion by indicating the number, title, and compensation of all employees working under each organization unit. The following copy of the sheet of the outline pertaining to the home for the aged poor shows the character of the information that will thus be rendered available regarding each administrative subdivision, and each institution, constituting a part of the government of the District of Columbia. 3. Laundryman.. It is hardly necessary to point out how valuable, indeed how indispensable, is information in this form, not only to the person in immediate charge, but particularly to superior administrative officials and to Congress, if adequate consideration is to be given to the problems presented in the administration of the service, in the framing of estimates, in the making of appropriations, and in the enactment of legislation for the conduct of the several divisions and institutions which go to make up the organization of any general service. In the second place, the policy must be adopted of keeping the outlines constantly revised to date. It was with a view to this that the outlines have been prepared on the loose-leaf plan. As changes take place in personnel or organization, it is a matter of but a few minutes' work to prepare the new sheets to show the changed conditions. These sheets can be made in duplicate, triplicate, or in still greater number, so that copies may be forwarded to the central office of the bureau and department affected and thus enable these offices to keep their records constantly representing actual conditions. The old sheets that are supplanted can be retained, if it is deemed desirable, for record purposes, and on them can be entered the date of the change and such other notations as may be thought of value as indicating the reasons for, or conditions under which, the changes were made. It is not necessary in all cases that changes should be reported daily as they occur to the central offices of the bureau and department. In many cases every purpose will be served if the sheets showing changes are forwarded to such offices once a month. Finally, the system should provide that there be maintained in the Executive Office of the President, in the office of the Civil Service Commission, and in such other offices as it may be deemed desirable to designate, a complete set of the outline of organization for the entire Government, and to such offices should be forwarded monthly a copy of each sheet which has been changed during the preceding month. The result of this provision will be that each subdivision of the Government will have at all times a sheet or sheets showing its organization and assignment to duty of the personnel; each bureau and each department a record showing the organization and personnel of all divisions and institutions over which it exercises jurisdiction; and the Office of the President and other designated central offices a complete record of the organization of the Government as a whole. Information will thus be available at all times regarding the organization of any particular service or of a subdivision of a service or of the Government as a whole, and as to the number of persons, with their service titles and compensation, that are employed in any such service or division. Respectfully submitted. SUMMARY OUTLINE OF ORGANIZATION OF THE GOVERNMENT OF THE UNITED STATES. Page.1 1. The Congress.. 1. Senate... 2. House of Representatives.. 3. Joint Committees.. 1. On the Library. 2. On Printing.. 3. On Enrolled Bills.. 4. On the Disposition of Useless Executive Papers.. 4. Commissions... 1. National Monetary. 2. National Waterways.. 3. National Forest Reservations.. 4. Printing Investigation.... 5. To Investigate the Matter of Employers' Liability and Work- 6. To Investigate Conditions in Alaska. 5. Other.... 3. Commission on Economy and Efficiency... 4. Commission to Investigate Cost of Transporting and Handling Second- 5. Commission to Investigate Questions Pertaining to Issuance of Stocks 6. Commission of Fine Arts.. 7. United States Geographic Board. 3. The judiciary.. 1. Supreme Court. 2. Circuit Court of Appeals.. 3. District courts.. 4. Court of Claims.. 5. Commerce Court.. 6. Court of Customs Appeals. 4. The executive departments.. 1. State.. 2. Treasury. 3. War. 4. Justice.. 5. Post Office. 6. Navy.. 41 49 53 57 91 413 541 549 651 735 8. Agriculture... 803 9. Commerce and Labor. 1045 'Reference here is to folio at bottom of pages; subsequent individual indexes refer to folio at top of pages. 39 7. Interior.. |